Privacy Policy

Last updated: December 10, 2025

1. Introduction

Welcome to Vaultiqo ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our team password manager service integrated with Google Workspace.

By using Vaultiqo, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our service.

2. Information We Collect

We collect several types of information to provide and improve our service:

2.1 Information You Provide

Account Information: When you sign in through Google Workspace SSO, we receive your name, email address, and profile picture from your Google account.
Vault Data: Passwords, credentials, API keys, notes, and other sensitive information you choose to store in Vaultiqo. This data is end-to-end encrypted before leaving your device.
Group and Team Information: Information about groups, teams, and access permissions you configure within the application.

2.2 Automatically Collected Information

Usage Data: Information about how you interact with our service, including features used, actions performed, and time spent.
Audit Logs: Records of who accessed or modified credentials, timestamps, and actions performed for security and compliance purposes.
Device Information: Browser type, operating system, IP address, and device identifiers.
Cookies and Similar Technologies: We use cookies and similar tracking technologies to maintain your session and improve user experience.

3. How We Use Your Information

We use the collected information for the following purposes:

To provide, maintain, and improve our password management service
To authenticate users through Google Workspace SSO
To enable team collaboration and access control features
To maintain audit logs for security and compliance
To detect, prevent, and address technical issues and security threats
To communicate with you about service updates, security alerts, and support
To comply with legal obligations and enforce our terms of service
To analyze usage patterns and improve our service

4. Data Security and Encryption

Security is our top priority. We implement industry-standard security measures to protect your data:

End-to-End Encryption: All sensitive data (passwords, credentials, notes) is encrypted on your device before transmission using AES-256 encryption.
Zero-Knowledge Architecture: We cannot access your encrypted vault data. Only you and authorized team members with proper decryption keys can access the information.
Secure Storage: Encrypted data is stored in Google Cloud Firestore or Google Drive (based on your configuration) with enterprise-grade security.
Transport Security: All data transmission uses TLS/SSL encryption.
Access Controls: Strict access controls and authentication mechanisms protect your account.

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

With Your Team: Information you choose to share within groups and vaults is accessible to authorized team members.
Service Providers: We use Google Cloud Platform services to host and operate our service. These providers are bound by strict confidentiality agreements.
Legal Requirements: We may disclose information if required by law, court order, or governmental request, or to protect our rights and safety.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You may request deletion of your account and associated data at any time. Upon deletion request, we will remove your data within 30 days, except where retention is required by law or for legitimate business purposes (such as audit logs for compliance).

7. Your Rights and Choices

You have the following rights regarding your personal information:

Access: You can access and review your personal information within the application.
Correction: You can update or correct your information at any time.
Deletion: You can request deletion of your account and data.
Export: You can export your vault data at any time.
Opt-Out: You can opt out of non-essential communications.

To exercise these rights, please contact us at the email address provided below.

8. Google Workspace Integration

Vaultiqo integrates with Google Workspace and uses Google's authentication services. When you use our service, you also agree to Google's Privacy Policy and Terms of Service. We only request the minimum necessary permissions to provide our service.

9. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country or jurisdiction where data protection laws may differ. By using our service, you consent to the transfer of your information to these locations.

10. Children's Privacy

Our service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to delete such information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Significant changes will be communicated via email or prominent notice within the application.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Email: hello@vaultiqo.app
Website: www.vaultiqo.app